Capture the source invoice
Start with the original PDF, JPEG, or PNG. Keep it available during review so the accounting entry can be checked against the source instead of trusted from extracted data alone.
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A useful Procore AP workflow removes repetitive invoice entry while keeping project selection, coding, allocations, and final submission under human control.
Published and reviewed September 2, 2026
Procore invoice automation is the use of software to capture vendor invoice data, connect it to the correct Procore records, prepare accounting details, and reduce manual entry before a person reviews and submits the result. The safest workflow automates preparation—not approval.
Denize is designed for construction AP teams that already use Procore and want less invoice retyping without giving up human review. It is a fit when invoices become Direct Costs or commitment invoices and a responsible user verifies the project, vendor, coding, allocations, and totals before submission. It is not a standalone ERP, payment platform, or autonomous invoice approver.
The quality of the result depends on both extraction and correct Procore context. Skipping either one moves work downstream instead of removing it.
Start with the original PDF, JPEG, or PNG. Keep it available during review so the accounting entry can be checked against the source instead of trusted from extracted data alone.
Use AI-assisted extraction to prepare fields such as the invoice number, dates, totals, and line descriptions. Treat the result as a draft that still needs review.
Identify the correct company, project, vendor, and—when applicable—commitment. A plausible name is not enough when the underlying Procore record is ambiguous.
Suggest cost codes and cost types for Direct Costs or prepare Schedule of Values allocations for commitment invoices. Reconcile the amounts before submission.
Compare every prepared value with the source invoice, correct anything that is wrong, and submit only after the responsible user approves the draft.
A standalone project expense needs the correct project, vendor, cost code, cost type, and line-level amounts. Denize prepares those values for review before creating the Direct Cost.
An invoice against a purchase order or subcontract must be tied to the right commitment and allocated across its Schedule of Values. Denize prepares suggested SOV allocations for review.
Invoice processing affects project costs and payment workflows. Responsible automation should make the evidence easier to review, not hide it.
These Procore resources define the records and authentication model referenced in this guide.
Start with one invoice, review every suggestion, and decide when it is ready for Procore.