Prepare the order in Denize
AP prepares a manual draft or reviews a draft extracted from a supplier quote. Confirm the vendor, project, items, quantities, prices, tax and total against the source.
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Turn a supplier quote into a PO draft, get the project manager’s approval and create the order in QuickBooks. PMs review in Denize without a QuickBooks login.
Give the PM the quote, quantities and job coding needed to approve the purchase. Give accounting a reviewed order to record.
PMs review and approve in Denize without a QuickBooks login. Denize separates their project decision from AP's draft preparation and the authorized creation of the PO in QuickBooks.
AP prepares a manual draft or reviews a draft extracted from a supplier quote. Confirm the vendor, project, items, quantities, prices, tax and total against the source.
Send the reviewed version to the assigned project manager. The PM can approve it or return it with a reason, without editing the books or sharing the accounting team's login.
An authorized user creates the reviewed PO. Denize checks the returned QuickBooks record before confirming completion.
When the supplier invoice arrives, the available AP workflow matches it to the existing PO and brings line differences into review.
Keep the quote, job coding and decision history with every order.
Start with a manual order or use a quote as the source for a draft. Missing quantities, uncertain prices and proposed coding need confirmation before approval.
Choose from the connected QuickBooks catalog and map the order to a supported customer/job. The draft keeps item, quantity, rate, currency and purchase-tax details together.
AP prepares the order; the assigned PM makes the project decision. Revisions require a fresh review so approval belongs to a specific version.
Keep quote sources, attachments, exports and review history connected to the order.
Denize preserves the original created PO separately from later observations, providing a starting point for original-versus-final cost review.
Existing-PO matching is available in AP. Your team can review partial bills, extra lines and overages; supported amendment paths are confirmed during onboarding.
Pre-purchasing captures the request and approval before a commitment is made. PMs submit purchase requests and approved requests carry into the PO workflow.
AI AP coding reads the invoice, proposes line coding and matches existing QuickBooks POs. Review the source and obtain the project decision before posting.
Show us who prepares orders, who approves them and how they reach QuickBooks. We’ll show how Denize fits your construction company’s purchasing process.