What is job costing in QuickBooks Online?

The short answer

Which QuickBooks Online fields carry job cost?

Per Intuit’s help articles, as of October 2026:

Denize follows however your company job-costs: items, classes or accounts as cost codes. Native QuickBooks Projects, Intuit Enterprise Suite dimensions and enhanced custom fields depend on provider access, and we confirm them during onboarding.

Why code each line instead of the whole bill?

Because one document often covers more than one cost. A hardware-store receipt with a paint brush and a box of drywall screws should land on Painting:Materials and Drywall:Materials separately, not on one account. A supplier invoice for materials on two lots or two phases works the same way.

In US QuickBooks, the sales tax you pay on a supplier invoice is part of what the materials cost the job. Decide whether it spreads across the lines or sits on its own line for the job, and apply that the same way every time.

How do bills and receipts become job cost?

• A supplier invoice becomes a Bill. A paid receipt becomes an expense on the payment account AP selects. AP can change the type at upload.
• A receipt linked to a PO still follows the Bill workflow.
• When the invoice prints a PO number, the existing QuickBooks PO is found and invoice lines link to PO lines, so their item or account, customer/job and Class carry over.
• Extra lines such as freight or a substitution are suggested for coding and flagged for review, not silently added to the PO.

Who approves job costs before they post?

In Denize, each project has a PM and a backup. Coded bills go to the assigned PM, who approves them or sends them back with a reason, in Denize with their own account and without a QuickBooks login. Approved Bills post to QuickBooks with the original document attached, and posted records link straight to QuickBooks.

What should a job cost review check?

• Every line has a customer or project, not just the header.
• Every line has the class or item your company uses as its cost code.
• Sales tax and freight land on the job the same way every time.
• PO-linked lines kept the PO’s coding, and extra lines were reviewed.
• The bill is not a duplicate of one already posted.
• The original invoice is attached.

Where does Denize fit?

Denize for QuickBooks suggests a Product/Service or Category, Class and customer/job for every line, matches existing POs, routes the bill to the PM and posts reviewed Bills and expenses to QuickBooks Online or Intuit Enterprise Suite. AP plans start at $199 a month for 100 invoices, with unlimited users (see pricing). Denize does not make payments or reimburse employees.

Sources, as of October 2026

Facts about QuickBooks Online on this page come from these public pages, as of October 2026. Check them for changes before relying on a detail.

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